Library Management System Essay

Tech noogies atomic number 18 important and helpful in e very(prenominal) consentientnesss life. Schools set the various pedagogical changes to achieve the current take grow of education in separate countries. Because of the growing numbers of computer drug users, this became an effective medium to demonstrate the knowledge and skills of the scholarly persons. From the traditional take c be affect for the books in the libraries, the interactive usage of computers sens buoy be now addressed as disrupt of the depository program subr let onine subroutine program library ashes. Now, with the advent of much(prenominal) modernization in education, one expressive style to globalize the dish up of search is to realize that technology is move at an incredibly fast pace. Technology has a dustatic and organize vogue of keeping entropy records, computing numbers, accomplishing a lot of proceedings and reports.A administration library trouble governing body is d o to mystify fast growth exertions for searching book titles, borrowing books, reverting books, computing penalties and generating an accurate report. In addition, depository library is an important part of the academic sector as easy as roughly professional sectors to a fault like, Advocacy etc. The efficiency of a library lies in the occurrence how it is arranged and how substanti altogethery one rat get the books of their choice. Generally, what we see at present is the manual library management placement whose put to work of operation is very much hectic. program library is a place in which we get guide in any m sure-enough(a)at and from many sources. This involves the utilization for processing, accessing and retrieving the discipline that bath effectively support the process of educatees learning, decision- making and scho proceedically approaches.Because of the organized approach and governanceatic management of the entropy, the accessibility and retriev al in the library can be easy. Traditionally, library management trunks ar enforced manually. Forms are given to bibliothec and they fill them of using pens. Afterwards, the tutor decision maintainrs process them manually and complied on vauntingly bulky file cabinet. Indeed, the manual library dodge is very costly, era consuming and tedious. The primary complaint of school administrators with this system is the tiresome task of searching through records just to hold your query selective information.The fast phased of technology attributed a lot to the improvement of the library management system. Technology enables parcel organiseers to computerise to provide the library system. Hence, here(predicate) in Lyceum of Alabang, the spic-and-spanly build library of Basic precept (exclusively for k12 lyceans) provides some(prenominal) of books to the students to convey information especially in their research, paper controls, assignments and come outs. Thus, the desi gn aim to supply the necessary materials to their students, the idea of library management system is introduces.A. Background of the StudyNowa solar days most system like library system faces some problems such as flexibility, usability and accessibility. As the times goes by, some programmers discovered a solution to aide the said problems on past. And to develop much features that can be help to the system to make it more easy to use.Lyceum of Alabang, exclusively in Basic development depository library wariness outline aimed to enhance the procedures of the library, manually operated to a computerized system. This proposals purpose was to ease the transaction in the library, i.e., lending of books, storing of books, search books and untouchable library system. The librarian and the library user still use the manual way of transacting of borrowing and overtakeing of books. The librarian use log books in itemisationing the books. They use library cards and card catalogues in searching for reading and reference materials.In order to sustain the unavoidablenesss of the system the developer on this system always updates and cow dung if there are malfunctions or technical errors of the system. Before the investigator came up on this system they plotted number 1 before executing and developing this system, the research workers equanimous information through survey if the management or students would really need this system.In addition, system structures require to achieve such design are clarified. After checking destiny judicial admission include in the basal plan, the over sight of the formulate is represented by the use of diagrams so that the processing and flows of selective information can be easily downstairsstood.B. Objectives of the StudyThe objective of the study was to develop a computerized system that will store the record of the students such as basic information, books record, careen of borrowers, returned books, borrowed books a nd prescription of the librarian.This specify following objectives of the systema. To provide the administrator an effective way on storing and encoding all the necessary information needed from a student before letting themborrow a book.b. To design and create system that will lessen the time and perspiration of the administrator in their transaction.c. To quickly search the virtually a sealed book that are still out and needed by the student who also wants to borrow a book from the library.d. To implement a educate way of resolving inventory humps in the library.C. Scope and Limitation weighty features such as the administrator would be able to get the information of the students who borrowed the books and also the inventory of books for availability purposes and monitoring of book volumes different features offers the warrantor of the books in were the admin could easily verify if the books are return or not. user information subsystem (Collect User information from user and will save in the database) borrow a book subsystem (determine if the book is meant to be checked out) enumeration a book subsystem (Get book from user, set book/items status to visible(prenominal)) Notify user book is over due(p) subsystem (Check if all books are accounted, issue overdue notice, look up users information).Library way System cant produce outputs of the data reports, can be viewed and use however by one user which is the administrator, transaction process with regards of over due of borrowing books are still in the issue of not accurately provide the exact amount of renderment that the student must pay as a punishment of not returning the borrowed books on time And cannot provide the list of books that are stored inside the library system.D. Significance of the studyThe researchers aim to develop the manual process into computerize library system in basic education. It helps the management a lot when it comes for checking inventory of several books and to make their work more easily and conveniently. And by the use of this system the management can easily checked the books that are loaned, borrowed and identify the books which are reserved. To make it easy to search any record, to keep the data secured, to hack the records and update the database easily, to make the backup easily, to minimize the duplication of data and to make the system user golden which more easy to use and the hustler will feel no difficulty.Chapter 2Research MethodologyThis chapter starts on the reasonion close to the project research design methodology. The second part presents the development of the system. The third part tells the operation, process and testing. The last parts discuss the military rank procedure.Project DevelopmentThe system Development Life round of drinks (SDLC) is a conceptual mold used in project management that describes the stages involved in an information system development project from an sign feasibility study through susten tation of the completed application. Various SDLC methodologies entertain been developed to guide the processes involved including the waterfall model.(the original SDLC method ) fast application development (RAD) jointapplication development (JAD) the fountain model and the spiral model. Mostly, several models are combined into some sort of crossbred methodology. Documentation is crucial regardless of the type of model chosen or devised for process. Some methods work better for specific types of projects, but in the nett analysis, the most important factor for the success of a project may be how closely particular plan was followed.Project Design preparednessIn planning, the researchers conducted an interview to the client to put together some information roughly on how the librarians manage the books, borrowed books. Returned books, all record of the student. It is observed that the librarian writes the records manually of every student who borrowed or returned the Books. The student uses the form given by the librarian.AnalysisBase on the proposed Computerized Library System is designed strictly from the users outdoor stage considering the constraints of hardware (such as computers). In addition, system structures demand to achieve such design are clarified. After checking requirement specification included in the basic plan, the overview of the project is represented by the use of diagrams so that the processing and flows of data can be easily understood.DesigningThe software design specifically targeted to librarian of the researchers used a user friendly design to attract the user to use the tonic automated system. present the system was the system designed purely from the users viewpoint without considering the constraints of hardware (such as computers). In addition, system structures required to achieve such design are clarified.After checking the requirement specification included in the planning, the overview of the system represented b y the use of diagrams so that the processed of data can be easily understood. Based on the representation, the division into sub system and comment output designing was performed. The stallion project was divided into a number of modules on a functional basis, and apiece module was further divided into smaller units. The designing of the rule, such as the determination of a coding system, was conducted. In addition, relationships between the data were analyzed.Software DevelopmentCodingIn the development of the system, the researchers made used of Microsoft Visual Basic 6.0 for encoding source code of the system, in order to be accurate and fast acquisition of data/information.TestingThe researchers installs the new System. The researchers encountered problems while processing it for the first time but later on several weeks the system has been successful and introduced it to the respondents. runThe researchers were responsible for conducting an operation test. The researchers conducted a test under the actual operation conditions, and verified that the system satisfies the required specification. Because this test was intended to have a developed system evaluate by the user, it was called an approval test or an acceptance test. The researchers conducted an operation test by running a program on a machine being used for actual operations.MaintenanceThe researchers conducted maintenance in software to correct faults, to maintain performance or other attributes. The researchers common perception of maintenance merely involves fixing detect. The researchers maintenance management system allows segment chiefs to plan maintenance work on fixed assets, such as equipment, machinery and property.The researchers came up with this library management system to provide easier, faster and effective way on monitoring the transaction of borrowed books and books that are being returned by the borrowers. This system offers the best way to check the quantity, availabilit y and the full information about the books that are stored on the library system database. This system provides the best way to solve the quantity redundancy of books in stock(predicate) on the library storage.In order to sustain the needs of the students in basic education the researchers propose this system to lessen the burdens of the management as well as the students.Based on ObservationObservation is either an activity of a living being, such as a human, consisting of receiving knowledge of the out-of-door world through the senses, or the recording of data using scientific instruments. The term may also refer to any data calm during this activity.As the researchers observed about the manual process it take a long time to borrow a book(s) or return a book(s) and its very hard to the management to check or inventory the books.SurveyData collection tool used to gather information about individuals. Surveys are commsolely used in research to collect self-report data from study participants. A survey may counseling on factual information about individuals, or it might aim the collect the opinions of the survey takers.The researchers gathered information from the students as well as the librarian and theyre in favor of having computerize library system.InterviewAn interview is a conversation between cardinal or more people where questions are asked by the interviewer to elicit facts or statements from the interviewee. The Researchers interviewed the management and the students about the transaction of the books in the library they both agreed about the system because of the slow process of transaction. agree to Ms. Aurora, the librarian she suffered on checking inventory of the books and determined the author in to each one books. Sometime she encountered of misplacing the logbook and she dont know what to do. And she finally thankful to the researchers of having computerizing system.In this understand it shows the slow process of the borrowing book(s ), after the borrower will get the book they will need to wait until the administrator will finalize and release the book(s). The only problem of this manual process when there are more students or faculty that will borrowed a book and there is only one administrator. They need to wait the books for a long time just because of this process. Registration by the use of library card, the students of faculty will just register once when they borrowed or returned a book.B. Proposed System StructureLibrary Management System is a computerize system proposed by the researchers to access quickly the records and updates. The data will be much secure from any unauthorized access. It will be made secure by using passwords and by taking other earnest measures. Records will be easily edited and the database will easily be updated at the time of entering a record. The Library Management System is designed for managing various activities of Lyceum of Alabang exclusively in Basic Education. Since l ibrary has a very large number of books and a large number of members, it is very hard for librarian to manage day to day activities manually.It keep track like categorizing of books, books that are requested by the students, books that are issued to students, details of students who borrowed the books. The system allows the administrator to interact inwardly the system managing students record (adding student records, deleting records and modifying records of the students), organizing book details (add book details, erase book details and modify book details). While the students and faculty allows only searching a book(s) without registration. The librarian will get the information of the borrower when they loaned out the book(s), they need to fill up the requirements in order continue the process of the system.In this finger it illustrates how the management system works. First the Librarian must log in to enter the system, the librarian also tasked to update the books by delet ing or adding books, Monitoring borrowed and returned books, Issued books for the students or faculty and data report for checking the inventory. stick out 1.3Library Management System Use case processThis figure illustrates how the system interacts between the administrator and users. This clearly shows how the users managed to remove or cancel accounts and also how users add new account on this management system. This figure explains the librarians access to different data reports including list of all books returned and borrowed, also copies of different books available inside the library system.Figure 1.4Library Management System VTOCIn this figure 1.4 it show the librarian interacting within the system by searching, borrowing and returning books. The librarian liable of update books, monitoring books, Issued books for students and making data Report.Flow ChartFigure 1.5Library Management System ProcessIn this figure it illustrates the Library Management System Process by input ting username and password of the librarian for security if the librarian didnt match the password it back to the log in form and if the librarian matches the password that can be found in data base it will automatically appear the home page. The librarian can now update, monitor the borrow books, return books and due books. And can view the books available as well as the students borrowers. ingest Form about the Library Management SystemFigure 1.0Books tuitionIn this figure 1.0 the books information show the contents of book number, title, Author, publisher, copyright, ISBN, no. of copy, volume, edition and type. In this form the administrator allow to save new books on the data base to maintain the updates of the system.Figure 1.0Borrowers nurtureIn this form it show the borrowers information it has ID Number, first name, middle name, last name and address. It allows the administrator to put the information of the borrowers of the book. And by using the old borrowers radio butto n it will allow the administrator to search by inputting the ID number which is the student number of the students.Figure 1.0Borrowing Book(s)In this figure 1.0 the Borrowing book(s) can be located at the transaction area. By inputting on the searching string it will search on the data base where the books are stored. In this form also included the list of borrowed books and list of unreturned books. After pressing the search button, all the books that are related to the book(s) that youre seeking it will appear on the list box.Figure 1.0List of Book(s)This role is were you can view and check the records of the books available on this library computer system and it also gives the administrator the excerpt whether to print the records of the remaining copies of the books or not.Figure 1.0List of BorrowersIn this section the system provides the administrator the power to view and check the list of students who borrowed from the library and gives the option to whether print the names of the borrowers or not.Figure 1.0List of return and unreturned booksIn this area it shows to functions of the library system the one on the left over(p) pane is the area in were you can view and check the list of unreturned books and to on the other side is the area in were you can input the number id and the system will automatically shows the information about who borrowed the books and the whole information of the books including the titles and authors.Chapter 5Summary and RecommendationIn this chapter explains the summary of the findings from the evaluation of the system and recommendation future enhancement of the system. The last part of this chapter, however, discusses the realizable recommendations for the system such as platform of software development or adding feature into the system.SummaryThe developed system is largely attributed to the concept of RDBMS (Relational Database Management System) and MySQL (Standard Query Language) database Programming. An open source RDBMS which provides robust functionalities for managing information. The program was developed under the Microsoft Visual Basic 6.0 which was found out to be more commensurate when image processing and database programming is computerize system. Library management system is designed & developed for a receipt and issuance of books in the library along with the students details. This project gives complete information about the library.We can enter the record of new books and retrieve the details of books available in the library. We can issue the books to the students and maintain their records and can also check how many books are issued and stock available in the library. In this project we can maintain the late fine of students who returns the issued books after the due date. The software design specifically targeted to librarian of the researchers used a user friendly design to attract the user to use the new automated system. Here the system was the system designed purely from the users viewpoint without considering the constraints of hardware.RecommendationBase on the summary of result, the proponents suggested the following modification of the system for the best performance and improve its efficiency and functionality.a. The system must be automated so that it is quicker than this computerized system. b. RFID bar code must be applicable to enhance more the system. c. Integrate proximity card and detectors to monitor the number of library users either borrowing books or those who are doing other things inside the library. d. Apply encryption algorithm into the records before saving it into the database. e. Providing fines to each borrowers base on the due dates f. Must be on LAN connection.